Changing capital letters to lower case in Microsoft Word and Open Office

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There is nothing worse than receiving an email or downloading a document that is written completely in capital letters. Drew shows us how to change full sentences in the click of a button.

Microsoft Word
The following shortcut has three functions. The first function will make every word selected lower case.
The second will make every word selected lower case apart from the first letter of each sentence.
The third will every word selected upper case.

Start off by opening the word document.
Highlight the text you want to change.
Hold down the Shift key and press F3. Let go of the Shift key.
You will notice the selected text is now all lower case. To make the text all lower case with the first word of each sentence capitalised, repeat the process above. Finally, if you want to make the text all upper case, repeat the process once more.

Select the text you are looking to change.
Left click on ‘Edit’ in your menu bar at the top of the screen.
From the drop down box, left click on ‘Transformations’.
A box will appear to the side with three options. To make all of the words lower case, click on ‘Make Lower Case’. To make all of the words upper case, click on ‘Make Upper Case’. To make all of the words lower case apart from the first letter of a sentence, click on ‘Capitalise’.

Open Office
For users of Open Office, changing letters to capitals or lower case is fairly easy.
Highlight the text you wish to change. Go to Format->Change Case->Lowercase/Uppercase depending on which one you want.
Unfortunately, Open Office does not have the option to re-capitalise the first letter of every sentence without implementing a huge and complicated macro.

Jean from the Sunshine Coast Computer Club has written in with the following information for Open Office users.
The latest version of Open Office 3.3.0 has improved the Change Case options to include –
Sentence Case
Upper Case
Lower Case
Capitalize every word
Toggle Case

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Written by Drew

Starting out as a week of work experience in 2005 while studying his Bachelor of Business at Swinburne University, Drew has never left his post and has been with the company ever since, working on the websites digital needs. Drew has a passion for all things technology which is only rivalled for his love of all things sport (watching, not playing).


Total Comments: 9
  1. 0

    THANKS DREW, I TRIED IT AND IT WORKS, in a letter but not here.. why not? Instead it put a yellow line between every word on the whole page!

  2. 0

    Great shortcut Drew – thanks, but any idea how to do the same thing in emails where F3 does not work? (Apart from copying and pasting to MS Word) then recopying back after having changed the case?

    • 0

      Hi Ozcanoz,

      If you are using Microsoft Outlook, highlighting the text and holding down Shift and pressing F3 works. It all depends on what program you are using. If it is a web-based program such as hotmail, you will need to copy and paste the text into a word document, change it, and then copy and paste it back.


  3. 0

    There’s no drop down menus in Word 7 (which is sooooo user unfriendly) – so now what? I used to be able to do all these things in earlier versions, but the smarty pants at Microsoft make it harder and harder to do the basics. It’s all geared for really complicated stuff, the sort of documents law firms etc would produce. I’d hate to be starting from scratch learning with Word 7, at least having used previous versions for years I know its capabilities and what to look for.



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